Privacy Policy

Welcome to the Black British Business Awards’ (“BBBAs“) privacy policy.

BBBAs respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

This privacy policy aims to give you information on how the BBBAs collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up to our website or provide your personal data in online forms, registration and subscription forms and surveys.

This website is not intended for children and we do not knowingly collect data relating to children. The BBBAs does not solicit information from children (under the age of 16) and we do not market the site or its services to children (knowingly or otherwise). No one under the age of 16 should submit any personal information to the BBBAs, including this website.

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements any other notices and privacy policies and is not intended to override them.

BBBAs is the controller and responsible for your personal data (referred to as “we“, “us” or “our“) in this privacy policy.

If you have any questions about this privacy policy or our privacy practices in general, please contact us in the following ways and include “DATA” in the subject of your email or post:

Full name of legal entity: The Black British Business Awards Ltd

Email address: info@thebbbawards.com

Postal address: 10 Coldbath Square, London, England, EC1R 5HL

We keep our privacy policy under regular review and may update the policy from time to time as our services or privacy practices change, or as required by law or regulation. This version was last updated and is effective as of [19^th January 2022] – please refer to the “Last Updated / Effective Date” at the bottom of this page. Historic versions, if any, can be obtained by contacting us, using the contact details set out above under “Contact details“.

Any changes we may make to our privacy policy in the future will be posted on this page. Unless otherwise stated, any changes we make to this privacy policy will become effective immediately once posted on this page. We encourage you to periodically review our privacy policy to stay informed about our privacy practices.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

This website may include links to third-party websites, plug-ins and applications, which may allow third parties to collect or share data about you. We do not control these third party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth, gender, job title, place of employment and images or videos (to the extent they reveal personal data).
• Contact Data includes billing address, delivery address, email address and telephone numbers used at the time of your purchase, when signing up or communicating with us.
• Financial Data includes bank account and payment card details.
• Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
• Technical Data includes internet protocol (IP) address, home server domain names, type of computer, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
• Usage Data includes information about how you use our website, products and services.
• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Further, we do not collect any information about criminal convictions and offences.

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us or your spot at an event you have registered to attend, but we will notify you if this is the case at the time.

We use different methods to collect data from and about you including through:

• Direct interactions. You may give us your personal data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
  • register an account with us or sign up for and/or attend one of our events;
  • create an account on our website;
  • subscribe to our service or publications;
  • request marketing to be sent to you;
  • register your interest to sponsor us; or
  • give us feedback, contact us or participate in a survey.
• Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. Please see our cookie policy at [insert link to cookie policy] for further details. Further, if you perform a search within our website, we may record information identifying you or linking you to the search performed. We may also record limited information associated with every search request made by you and use that information to, among other things, solve technical problems with the service and to calculate overall usage statistics. Please note we do not use automated decision-making without human intervention, including profiling, in a way that produces legal effects concerning you or otherwise significantly affects you.
•  Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources (whether based inside or outside of the UK) as set out below:

• • Identity Data and Contact Data from data aggregators such as Bloomberg. These data are collected for the purposes of verifying the legitimacy of businesses working with us and for sponsorship purposes.
  • Identity Data, Contact Data and/or Usage Data from publicly available sources such as Companies House, LinkedIn, Facebook, Instagram and Twitter. These data are collected so that we can understand how you interact with our posts and website, to verify the legitimacy of businesses working with us and for sponsorship purposes.

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal obligation.
• Where we have obtained your consent to the processing for one or more specific purposes (where applicable).

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.

We may use your personal data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which events, products, services and offers may be relevant for you.

If you have attended one of our events, whether or not in partnership with a third party company, purchased or enquired about any of our products or services, or where we have a previous contractual or business relationship with you, we may send you direct marketing communications provided you have not opted out of receiving that marketing. You have the opportunity to opt out at any time as explained below under the section “Opting out“. If appropriate and/or required by law, we will ask for your prior express consent before sending any direct marketing communications.

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

You will be able to opt out at any time by clicking an “unsubscribe” or similar button within each marketing communication we send to you or you can ask us or third parties to stop sending you marketing messages at any time by contacting us at info@thebbbawards.com. Please include “UNSUBSCRIBE” in the subject of your email.

We may place Internet “cookies” on users’ computer hard drive or other devices (such as mobile devices or tablets) when you visit our website (subject to your consent, if legally required). Internet cookies can save data about individual users, such as screen preferences, the pages of a website viewed by the user, and the advertisements viewed or clicked by the user. When the user revisits the website, we may recognise the visitor by the Internet cookie and customise the user’s experience accordingly.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see https://thebbbawards.com/cookie-policy/.

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

We will not generally disclose to third parties any individually identifying information, such as names, postal and e-mail addresses, telephone numbers, and other personal information which you have voluntarily provided to the BBBAs. However, in some circumstances, we may need to or may be required to share your personal data with certain third parties for the purposes set out below.

• Internal third parties as set out below:

Our subsidiary undertakings and/or affiliates such as The Network of Networks for the purposes of providing or marketing our services and administering our relationship with you.

•  External third parties as set out below:

Courts, authorities and professional advisers: We may share personal data with regulators, courts or other authorities in order to comply with our tax reporting obligations, comply with any court order or other legal process, to comply with a request from our regulators, governmental request or any other legally enforceable demand. We may also share personal data with professional advisers such as lawyers, bankers, auditors or insurers to establish or protect our legal rights, property, or safety, or the rights, property, or safety of others, or to defend against legal claims.

Suppliers and service providers: We share personal data with suppliers and service providers to enable such parties to perform functions on our behalf and under our instructions in order to carry out the purposes identified in this privacy policy. These include: vendors or providers who we use for organising and executing an event or another service; and service providers who we use for administering our site or customer relationship management system.

Financial institutions: We share personal data with financial institutions in connection with invoicing and payments.

• Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

We have global interest and reach through the services we provide and the events we host, which means personal data may be stored and processed (for example stored in a data centre) in a country outside the UK where we or our service providers have facilities or host events.

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data. For further details, see https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/international-transfers-after-uk-exit/.
• Where we use certain service providers, we may use specific standard contractual clauses approved for use in the UK in accordance with the UK data protection regime which give personal data the same protection it has in the UK. For further details, see https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/international-transfers-after-uk-exit/.

Please contact us using the contact details above under “Contact details” if you want further information on the specific mechanism used by us when transferring your personal data out of the UK, including obtaining a copy of the documents (such as standard contractual clauses) used to protect your information.

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

Under certain circumstances, you have rights under data protection laws in relation to your personal data.

You have the right to:

1. Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
2. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
3. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
4. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
5. Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

• If you want us to establish the data’s accuracy.
• Where our use of the data is unlawful but you do not want us to erase it.
• Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
• You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

6. Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

7. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Please contact us at info@thebbbawards.com if you wish to make a request, with the subject title “DATA SUBJECT REQUEST“. You may also submit a request to our mailing address at: The Black British Business Awards Ltd, 10 Coldbath Square, London, England, EC1 5HL.

If you have any concerns about our use of your personal information, you can make a complaint to us at info@thebbbawards.com.

You can also complain to the Information Commissioner’s Office (“ICO“), the UK’s data protection authority, if you are unhappy with how we have used your data.

ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Last Updated / Effective Date: [19^th January 2022]